Counteract cybercrime and IBAN counterfeiting with secure electronic invoice exchange
Secure electronic invoice exchange">IBAN forgery-proof
Avoid identity falsification
Prevent damage to image
Rapid implementation
Process consulting included
The initial situation
Do you want to prevent the IBAN on your invoices from being forged in the event of a cybercrime attack?
Do you want to give your customer the certainty that the electronic PDF invoice actually comes from you?
Do you want to handle your intercompany invoicing in a paperless, automated and legally compliant manner?
Would you like to validate your electronic incoming invoices automatically and handle the internal approval process seamlessly and in a traceable manner?
High savings potential
There is a lot of potential for optimisation and savings in your internal invoicing processes. Be it in internal invoicing, in the processing of incoming invoices from your suppliers or in the creation and dispatch process of outgoing invoices to your customers. Over the last 18 years, it has gradually become common practice to only send invoices to customers electronically by e-mail (often as PDF files, but XML formats are also possible).
Transparent security and a reduced risk of cybercrime
Unfortunately, it often happens in practice that PDF invoices are manipulated by third parties, a false account number is often given and the invoice amount ends up in a third-party account and is therefore lost.
It is possible to sign the invoice automatically using an official company certificate or seal and then send it to the customer by email. This gives your customer the assurance that the invoice actually comes from you, has not been tampered with and that the money is going to the correct account.
For 18 years, r>it signature services have been in use by a wide range of customers and have proven their worth in business practice.
Solution
Sign PDF or XML invoices from SAP electronically
The e-Sign 4 SAP add-on allows you to integrate the signature process seamlessly and easily into your existing SAP ERP or S/4HANA invoicing process. Once an invoice has been created in SAP (PDF, XML or both), the file is automatically transferred via the e-Sign 4 SAP add-on to the relevant e-Sign 4 service for processing. Software certificates or seals of your choice, issued to the company and/or an individual by an authorised certification service provider, are used for the signing or validation process.

Advanced certificates/seals are recommended for signing invoices. However, qualified certificates in the form of seals or mobile remote signatures may also be used. Electronic time stamps are also frequently added as an option.
Once the signature or validation process is complete, the invoice is automatically linked to the original document in SAP ERP or S/4HANA and stored in the existing archive.
The entire process can be monitored by the specialist department or by IT directly in SAP. Every single processing step is fully traceable.
Validating electronically signed PDF or XML invoices
If you receive electronically signed invoices from your supplier in PDF or XML format, you are obliged to validate the electronic signature (to verify the authenticity and integrity of the document). To save you from having to carry out this task manually, the e-Sign 4 Validation Service is available for automated validation. A validation report confirms that the check has been carried out and is transferred to the SAP system together with the electronic incoming invoice for further processing.
Your added value
Invoices reach the customer faster and the payment period begins earlier than with conventional postal delivery
Invoices are protected against manipulation or the latter would be immediately recognisable
Cost-effective entry option for low invoice volumes
Cost savings (paper, printing, dispatch and processing costs are eliminated)
Manageable, short project lead time
Seamless integration and monitoring of your existing SAP processes
Traceable certainty for your customers that the invoice originates from your company
Scalable for any company size and any invoice volume
Available as a cloud service or on-premises
Other popular scenarios
Get an overview of other tried-and-tested scenarios that our customers have been using successfully for years.




