Counteract cybercrime and IBAN counterfeiting with secure electronic invoice exchange

Electronic invoice exchange - Digital signature

IBAN forgery-proof

Avoid identity falsification

Prevent damage to image

Rapid implementation

Process consulting included

The initial situation

Do you want to prevent the IBAN on your invoices from being falsified in the event of a cybercrime attack?

Do you want to give your customer the certainty that the electronic PDF invoice actually comes from you?

Do you want to handle your intercompany invoicing in a paperless, automated and legally compliant manner?

Do you want to validate your electronic incoming invoices automatically and handle the internal approval process without media discontinuity and in a traceable manner?

High savings potential

There is a lot of potential for optimisation and savings in your internal invoicing processes. Be it in internal invoicing, in the processing of incoming invoices from your suppliers or in the creation and dispatch process of outgoing invoices to your customers. Over the last 18 years, it has gradually become common practice to only send invoices to customers electronically by e-mail (often as PDF files, but XML formats are also possible).

Traceable security and reduced cybercrime risk

Unfortunately, it often happens in practice that PDF invoices are manipulated by third parties, a false account number is often given and the invoice amount ends up in a third-party account and is therefore lost.

It is possible to sign the invoice automatically using an official company certificate or seal and then send it to the customer by email. This gives your customer the assurance that the invoice actually comes from you, has not been tampered with and that the money is going to the correct account.

The r>it signature services have been used by a large number of customers for 18 years and have proven themselves in business practice.

Demo or get started right away?

Would you like a free demo or are you interested in a pilot project? Please request one using the form below!

Customised free demo online or on-site
Pilot project:
1. Selection of a process
2. Decision in favour of operation in the RIT Cloud or on premise
3. Install e-Sign 4 SAP add-on
4. Implement process
5. Test, Go-live
6. Flexible, annual rental fee depending on degree of utilisation/volume/number of processes from productive use onwards

Enquire now

Solution

Electronically sign PDF or XML invoices from SAP

With the e-Sign 4 SAP add-on, the signature process can be seamlessly and easily integrated into your existing SAP ERP or S/4HANA invoice process. Once the invoice has been created in SAP (pdf, xml or both), the file is automatically transferred via the e-Sign 4 SAP add-on to the corresponding e-Sign 4 service for processing. Software certificates/seals of your choice, issued to the company and/or to a natural person by an authorised certification service provider, are used for the signature or validation process.

Advanced certificates/seals are recommended for signing invoices. However, qualified certificates in the form of seals or mobile remote signatures can also be used. Electronic time stamps are also often attached as an option.
After the signature or validation process, the invoice is automatically linked to the original document in SAP ERP or S/4HANA and stored in the existing archive.

The entire process can be monitored by the specialist department or by IT directly in SAP. Every single processing step is fully traceable.

Validate electronically signed PDF or XML invoices

If you receive electronically signed invoices in pdf or xml format from your supplier, you are obliged to validate the electronic signature (authenticity and immutability of the document). The e-Sign 4 Validation Service is available for automated validation to save you from having to do this manually. A validation protocol documents the check and is transferred to the SAP system together with the electronic incoming invoice for further processing.